NORTHERN INDIAN MEDICAL AND DENTAL ASSOCIATION OF CANADA
NIMDAC An organization not for Profit

ARTICLE I: NAME

The name of this nonprofit organization shall be Northern Indian Medical and Dental Association of Canada (Ontario).

ARTICLE II: PURPOSE

Said association is organized exclusively for cultural, social, charitable, educational and scientific purposes.

To promote interests of Northern Indian Medical and Dental Association of Canada Alumni.

To establish an educational fund to supply current medical journals and textbooks and other necessary equipment to Medical and Dental Colleges in Northern India and Canada.

To arrange an annual meeting of its members to exchange information, discuss policies, establish future course of action, to consider amendments to this constitution, hold elections for the office bearers and for transaction of all proper business.

Arrange and sponsor lectures for the members of NIMDAC.

To promote health awareness and health care to the community at large.

To establish any other activity which will promote our general purpose.

No part of the net earnings of the association shall incur to the benefit of, or be distributable to its members, officers or other private persons. Reimbursement of out-of- pocket expenses of any founder, officer or member will be permitted subject to availability of satisfactory proof of expenditure which must be solely for the benefit of NIMDAC.

ARTICLE III: CAPITAL

The capital for this organization will be raised from:

Membership Dues.

Sponsoring of social events.

Sponsoring of Educational and Scientific events. The capital raised will be dispensed for the purposes stated in Article II.

ARTICLE IV: MEMBERSHIP

The membership is extended to all Medical and Dental professionals who support or who are in the Northern Indian Culture. Northern Indian Culture is primarily but not exclusively the Punjabi Culture. The language that is spoken, the dances and arts that are performed and the social interactions should not be based on religious lines but on shared values, shared upbringing and kinship.

1. There shall be three types of membership:

I. ACTIVE: All Medical and Dental colleagues who are currently in practice in North America. To become active members, they will be required to pay the annual dues assessed from time to time. They will have a right to vote and hold office.

II HONORARY: All retired physicians and dentists and ex-faculty members of Medical and Dental Schools who now reside in North America are eligible for honorary membership of this organization.

III AUXILIARY: Spouse and children of active and honorary members, if themselves not eligible for either of those memberships, will be auxiliary members. No dues will be assessed of auxiliary members and they will not have a right to vote and hold an office.

2. GENERAL BODY

General body of the association shall consist of all active members in good standing. There shall be one annual meeting of general body every year. This meeting will provide a forum for exchange of information, discussion of policies, consideration of amendments to this constitution, holding elections for officers and members of the Executive Council and for transaction of all other proper business.

a. THE PRESIDENT

The term of the President shall be for one year. The President has the responsibility to serve as administrator, presiding officer and leader. The following year he/she will become the Immediate Past President.

b. THE PRESIDENT ELECT

The term of the President Elect shall be for one year; the following year he/she will succeed to Presidency of NIMDAC. In the event of inability of the President to serve, the President Elect shall serve in his absence.

c. THE EXECUTIVE SECRETARY- TREASURER

The term of the Executive Secretary-Treasurer shall be of one year. The Executive Secretary-Treasurer will be responsible for the day to day working of the association and management of funds as authorized by the Executive Council.

d. THE EXECUTIVE SECRETARY-TREASURER ELECT

The term of Executive Secretary-Treasurer Elect shall be for one year. The following year he/she will succeed to the office of Executive Secretary-Treasurer for NIMDAC. In the event of inability of the Secretary-Treasurer to serve, Executive Secretary-Treasurer Elect shall serve in his/her absence.

ARTICLE V: EXECUTIVE COUNCIL

A working Committee shall be appointed to direct the work of NIMDAC and shall be known as Executive Council. All powers of NIMDAC shall be vested in the Executive Council, hereby created, subordinate only to this constitution.

1. MEMBERS OF THE EXECUTIVE COUNCIL

Members of the executive Council shall consist of :

a. The President, President Elect, Executive Secretary-Treasurer, Executive Secretary-Treasurer Elect and Immediate Past President.

b. Ten members will be elected from the general body. In order to make a wide representation, due consideration will be given it the year of graduation and geographical location of such candidates.

2. MEETINGS OF THE EXECUTIVE COUNCIL

There shall be three of the Executive Council each year, one of them at the time of annual meeting of the general body.

Special meetings may be called by the President of the association.

3. ELECTIONS AND VOTING

Elections for the officers and members of the Executive council shall be held at the annual meeting of the general body. Voting is limited to the active members only, each having one vote on each matter placed before the general body. Active members must pay their annual dues before the election, in order to be eligible to vote.

The Executive Council will appoint from within its own ranks, a three member election committee. The election committee will be responsible for making arrangements for the annual elections. It shall give its own recommendations and also invite nominations from the floor for the various vacancies in the Executive Council. The election committee will then submit all the names so received and proposed by itself to the general body and conduct elections per constitution of the Association. A voice vote or secret written ballot may be adopted as deemed fit by the Executive Council. A plurality of votes cast shall be sufficient to elect. The following procedure shall be adopted in case of a tie:

a. If there are only two contestants and the election ends up in a tie, it shall be decided by toss of a coin.

b. If there are more than two contestants and election ends up in a tie, the candidates getting fewer votes than tied candidates will be dropped and eletion will be reheld amongst tied candidates.

4. QUORUM

A QUORUM for the general body meeting shall consist of at least 20% of active members and a majority vote shall be required for passage of any issue.

The sole exception to this rule shall be any amendments to the constitution which shall require an affirmative vote from 66% (two-thirds) of the voting members physically present before it can be adopted.

5. TERM OF OFFICE

In all cases, a year of office shall begin at the conclusion of the annual meeting of the general body in January of each year.

ARTICLE VI : OFFICERS

The Secretary-Treasurer Elect and the members at large are elected each year. All officers from the Secretary-Treasurer Elect up will automatically move on to the next position after the first term of office.

a. THE PRESIDENT

The term of the President shall be for one year, at the conclusion of which he/she will continue as a member of the Executive Council for another year. The President will chair all Executive Council and General Body meetings.

A majority of the Executive Council members shall constitute a quorum, and a majority vote shall be required on all issues.

b. MIDTERM VACANCIES

The Executive Council will fill vacancies occurring in their own body or in any of the offices of the organization of the unexpired term.

ARTICLE VII : FINANCIAL POWERS OF THE EXECUTIVE COUNCIL

The Financial Powers of the Executive Council shall be such that the Executive Secretary-Treasurer shall be obligated to carry out their will with regard to the collection and/or disbursement of all funds. A financial report shall be rendered at the annual meeting

ARTICLE VIII : AMENDMENT TO CONSTITUTION

The constitution may be amended at any annual or special meeting of the general body, for which notice has been properly given and such amendment is adopted by at least two-thirds vote of the votes cast, held and voted by the members of the association at the meetings so called; provided, however , that all proposals to amend shall presented to the annual meeting and the amendments adopted shall be substantially the same as proposed.

ARTICLE X : DISSOLUTION

To dissolve the association, a resolution in writing , asking for such dissolution shall be adopted by the Executive Council. The Executive Council shall then call a special meeting of the general body for purpose of considering an action upon such resolution and if, at such a meeting, members representing a majority of the members vote for dissolution, the Executive Council shall take the necessary steps to wind up the affairs of the association in accordance with statutory requirements existing at the date such action is taken.

Upon the dissolution of the association, a resolution in writing, asking for such dissolution shall be adopted by the Executive Council.

The Executive Council shall ten call a special meeting of the general body for the purpose of considering and acting upon such resolution and if, at such a meeting, members representing a majority of the members vote for dissolution, the Executive Council shall take the necessary steps to wind up the affair of the association in accordance with statutory requirements existing at the date such action is taken.

Upon the dissolution of the association, the Executive Council shall, after paying or making provisions for the payments of all the liabilities of the association, dispose off all assets of the association exclusively for the purpose of the association in such a manner, or to such an organization or organizations organized and operated exclusively for charitable. educational, religious or scientific purposes as the Executive Council shall determine.

Any such assets not so disposed of shall be disposed by the Court of Peel County in which principal office of the association is then located, exclusively for such purposes of to such organization or organizations, as said court shall determine,which are organized and operated exclusively for such purposes.

ARTICLE XI : OFFICERS

This constitution shall be effective immediately upon its acceptance by two-thirds of voting members of general body of NIMDAC. Thereupon, any previously existing constitution is superseded.

Adopted at the first annual meeting of membership by two-thirds vote on the __________ day of ________ 19__.